Views from Veronique

Automate it.

What does that mean?

Most IT departments and governance forums want to keep overly tight control on SharePoint for various reasons; but this doesn’t make it very palatable for end users to adopt. How do you find a happy medium?  Let’s look at some common issues and controls that can be automated :

Site sprawl– in Central Admin you can specify dormancy rules, so for example, you could specify that any site dormant for longer than 6 months will be automatically deleted and the Site Owner notified before the time.

Too much content– again configure in Central Admin on Site Collection level how much space can be allocated.  The owner can be notified when it is X percentage full and they must then either clean up what they have, or motivate for more space.

Security level of documents – this is the most common metadata field…

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